Virtual Assistant

Founded as a farmers' mutual in 1997, the company is now one of the larger mutual insurers in the UK. Founded in 1997, we now have 560 employees.

Job summary:

Severn Insurance Agency needs an EA who can manage two very full calendars and protect the time that matters. Our team is spread across 12 countries. Headquarters is in London. Contract role, full-time hours, paid in USD at the end of each month. You will need to be available during UK office hours, at least until 3:00 PM GMT. We talk mostly in Slack and hop on quick calls when something needs discussing.

Responsibilities:

• Arrange personal appointments when needed.
• Support special projects as assigned by the CEO.
• Maintain confidential files and contact lists.
• Screen calls and emails and handle what can be handled without the executive.
• Serve as the go-between for executives and employees, customers and board members.
• Prepare briefing materials, agendas and background notes for meetings.
• Track action items from leadership meetings and follow up on deadlines.

Qualifications:

• 2-4 years supporting C-level or senior executives.
• Calm, organised and quick to reprioritize.
• Strong writing and editing skills.
• Comfortable with confidential and sensitive information.
• Bachelor's degree preferred.
• Proficient in Word, Excel and PowerPoint.
• Expert in Outlook or Google Calendar for complex scheduling.

Nice to have:

• Certified Administrative Professional (CAP)
• Event planning background.
• Notion, Asana or monday.
• Board meeting coordination experience.

Rate: $2,700 - $3,700 monthly

Why work with us:

• Company laptop.
• Monthly payments via wire transfer or Wise.
• Flexible hours.
• Annual rate review.

We look at every application, usually within a week.

Candidates must be eligible to work in Italy.

Duration: 3 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Severn Insurance Agency.