Virtual Assistant

As a charter network of 25 schools, the organisation runs campuses in several cities.

Role overview:

Prairie Unified School District needs an EA who can manage two very full calendars and protect the time that matters. Reports to the CEO and works closely with the leadership team and board. The company is based in New York City, the US. Our team works from several countries. You will join as an independent contractor on a long-term agreement. Payment is monthly in USD. Core hours are 9:00 AM to 1:00 PM US Eastern. Please make sure you have a quiet place to work and a solid internet connection.

Responsibilities:

• Track action items from leadership meetings and follow up on deadlines
• Draft correspondence and presentations in the executive's voice
• Manage complex calendars across time zones, including frequent last-minute changes
• Coordinate quarterly board meetings, including decks, logistics and minutes
• Maintain confidential files and contact lists
• Plan offsites and leadership events, including venues, catering and agendas
• Screen calls and emails and handle what can be handled without the executive

Qualifications:

• 3+ years supporting C-level or senior executives
• Strong writing and editing skills
• Calm, organised and quick to reprioritize
• Bachelor's degree preferred
• Expert in Outlook or Google Calendar for complex scheduling
• Comfortable with confidential and sensitive information
• Proficient in Word, Excel and PowerPoint

Nice to have:

• Certified Administrative Professional (CAP)
• Event planning background

What we offer:

• Paid in USD
• Company laptop
• Flexible hours
• Long-term engagement

Duration: 12 months. Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Prairie Unified School District LLC.