Virtual Assistant

As a charter network of 25 schools, the organisation runs campuses in several cities.

Position summary

The Virtual Assistant supports the Finance department with scheduling, document preparation, data entry and general office tasks. Our headquarters is in New York City, and about a third of the team works remotely from other countries. Employment is through our payroll partner in India. Salary is paid monthly in Indian rupees. Core hours are 9:00 AM to 1:00 PM US Eastern. You will need a stable internet connection and a backup power source (UPS or inverter).

Your responsibilities

• Answer and route phone calls and emails.
• Take meeting notes and send out action items.
• Track department budgets and invoices in a spreadsheet.
• Assist with special projects such as office moves or records cleanup.
• Coordinate catering and logistics for meetings and trainings.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Enter data into the ERP or CRM and check it for accuracy.
• Order supplies and process purchase requests.

Qualifications

• 3+ years of administrative or clerical experience.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Organised and able to handle several requests at once.
• Professional phone manner.

Preferred qualifications

• Concur or SAP experience.
• Associate degree or administrative certificate.
• Experience in a manufacturing, healthcare or legal setting.
• Notary public.

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

Perks and benefits

• Annual salary review.
• Flexible hours.
• Public holidays observed per your country.
• Company laptop.
• Home office setup budget.
• Paid sick days.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Prairie Unified School District LLC.