Virtual Assistant

Who we are:

Our lab is a back room full of test hardware, old routers and a rack of virtual machines. Founded in 2023, we now have 32 employees.

What this job is:

We are adding a Virtual Assistant to our operations team. This is a support role that calls for accuracy and follow-through more than anything else. Temp-to-hire through the first 90 days. Contract role, full-time hours, paid in USD at the end of each month. You will need some overlap with Australian Eastern time in the mornings. You need a reliable internet connection and somewhere quiet to work.

What you'll do:

• Scan, file and organise documents in SharePoint.
• Take meeting notes and send out action items.
• Track department budgets and invoices in a spreadsheet.
• Enter data into the ERP or CRM and check it for accuracy.
• Schedule meetings and manage calendars for the department manager and team.
• Answer and route phone calls and emails.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.

What you bring:

• 3+ years of administrative or clerical experience.
• Typing speed of 45+ WPM with good accuracy.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Reliable attendance and punctuality.
• Comfortable learning new software systems.

Nice to have:

• Associate degree or administrative certificate.
• Experience in a manufacturing, healthcare or legal setting.
• SharePoint or Teams administration basics.

What you get:

Compensation: $10.00 - $12.50 an hour

• Long-term engagement.
• Paid in USD.

Duration: 12 months. Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Melbourne Defense.