Virtual Assistant

About us

Larchwater employs 4,800 people across engineering hubs in Huntsville and three other locations, building ERP software for mid-market manufacturers. Public sector agencies, utilities and large health systems license our asset management platform under multi-year contracts.

The role

Larchwater is hiring a Virtual Assistant to work remotely from the US. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Reports to the CEO and works closely with the leadership team and board. Remote within the US. The team meets in Huntsville once a quarter, travel covered. Normal working hours, Monday to Friday.

Day to day

• Plan offsites and leadership events, including venues, catering and agendas.
• Serve as the go-between for executives and employees, customers and board members.
• Draft correspondence and presentations in the executive's voice.
• Arrange personal appointments when needed.
• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Book domestic and international travel with detailed itineraries.
• Support special projects as assigned by the CEO.

Who you are

• 3+ years supporting C-level or senior executives.
• Proficient in Word, Excel and PowerPoint.
• Available outside regular hours when an executive is traveling.
• Expert in Outlook or Google Calendar for complex scheduling.
• Experience booking international travel.

Preferred

• Event planning background.
• Experience supporting more than one executive at once.
• Concur or Navan.

What we offer

Compensation: $103,000 - $139,000 a year

• Medical, dental and vision insurance.
• 401(k) with a 100% match up to 5%.
• Paid parental leave.
• Equity.
• 401(k) with 4% match.

EOE. We participate in E-Verify.

We are unable to sponsor visas for this position.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Larchwater.