Virtual Assistant

The Virtual Assistant supports the Engineering department with scheduling, document preparation, data entry and general office tasks. This is a support role that calls for accuracy and follow-through more than anything else. This role is fully remote within the US. We use Slack, Notion and Google Meet. Cameras on for team calls.

Responsibilities:

• Enter data into the ERP or CRM and check it for accuracy.
• Track department budgets and invoices in a spreadsheet.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Coordinate catering and logistics for meetings and trainings.
• Book travel and reconcile expense reports in Concur.
• Scan, file and organize documents in SharePoint.
• Assist with special projects such as office moves or records cleanup.
• Answer and route phone calls and emails.

What we're looking for:

• 1+ years of administrative or clerical experience.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Organized and able to handle several requests at once.
• Professional phone manner.
• Reliable attendance and punctuality.
• Typing speed of 45+ WPM with good accuracy.

Preferred:

• Associate degree or administrative certificate.
• Notary public.
• Experience in a manufacturing, healthcare or legal setting.

What you get:

The base pay range for this position is $19.50 to $24.00/hr. Actual pay depends on experience, skills and location.

• Medical, dental and vision insurance.
• 401(k) with company match.
• Paid parental leave.
• Referral program.
• Life insurance.
• Short- and long-term disability.
• Home office stipend.

About the company:

Production lines run 24/7 on rotating 12-hour shifts. JCS Machine is an industrial manufacturer with 220 employees and plants in eight countries. Clean shop, organized with 5S, and nobody leaves tools out.

Start dates are flexible, usually within a few weeks of an offer.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at JCS Machine.