Virtual Assistant

Company overview

Jacksonville Data employs 51,600 people across engineering hubs in Jacksonville and three other locations, building ERP software for mid-market manufacturers. We keep recurring meetings to Tuesdays and Thursdays where we can.

About the role

Our team is growing and we are hiring a Virtual Assistant. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Reports to the CEO and works closely with the leadership team and board. You will be employed through our employer-of-record partner in Czechia, with a local contract and salary paid in local currency. Expect to work a schedule that overlaps with US Eastern business hours until about noon ET. We use Slack, Notion and Google Meet. Cameras on for team calls.

What you'll be doing

• Maintain confidential files and contact lists.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Plan offsites and leadership events, including venues, catering and agendas.
• Serve as the go-between for executives and employees, customers and board members.
• Arrange personal appointments when needed.
• Screen calls and emails and handle what can be handled without the executive.
• Track action items from leadership meetings and follow up on deadlines.
• Coordinate quarterly board meetings, including decks, logistics and minutes.

Qualifications

• 1-2 years supporting C-level or senior executives.
• Strong writing and editing skills.
• Expert in Outlook or Google Calendar for complex scheduling.

Perks and benefits

Salary: CZK 55,000 - CZK 75,000 per month

• Two weeks of paid leave at year end.
• Annual salary review.
• Flexible hours.
• Annual learning budget.
• Public holidays observed per your country.
• Wellness allowance.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Jacksonville Data.