Virtual Assistant

Catastrophe teams deploy adjusters within days of a major storm.

ABOUT THE ROLE:

The Virtual Assistant supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. You can work from home anywhere in the US. We have no office requirement. Flexible schedule. We have one team call a day, usually in the morning. You will need a reliable internet connection and a quiet place to work.

JOB DUTIES:

• Manage complex calendars across time zones, including frequent last-minute changes.
• Draft correspondence and presentations in the executive's voice.
• Support special projects as assigned by the CEO.
• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Serve as the go-between for executives and employees, customers and board members.
• Plan offsites and leadership events, including venues, catering and agendas.
• Process expense reports in Concur or Expensify.
• Maintain confidential files and contact lists.

REQUIRED QUALIFICATIONS:

• 3+ years supporting C-level or senior executives.
• Bachelor's degree preferred.
• Expert in Outlook or Google Calendar for complex scheduling.
• Strong writing and editing skills.
• Proficient in Word, Excel and PowerPoint.
• Calm, organized and quick to reprioritize.
• Available outside regular hours when an executive is traveling.

PREFERRED:

• Board meeting coordination experience.
• Event planning background.
• Notion, Asana or monday.
• Experience supporting more than one executive at once.

WHAT WE OFFER:

• Medical, dental and vision insurance.
• 401(k) with 4% match.
• Three weeks of PTO to start.

Bear Creek Assurance provides equal employment opportunities to all employees and applicants.

We review applications on a rolling basis.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Bear Creek Assurance.