Virtual Assistant

Headquartered in Melbourne, the firm is employee-owned. Arborworks Group is a management and technology consulting firm with 2,200 employees worldwide.

Job summary:

Our team is growing and we are hiring a Virtual Assistant. This is a trusted role. You will see board materials, compensation data and deal information. This is a full-time remote role. We use an employer of record in Germany, so you get a proper employment contract, not a freelance agreement. Core hours overlap with Sydney business hours until mid-afternoon.

Key responsibilities:

• Screen calls and emails and handle what can be handled without the executive
• Process expense reports in Concur or Expensify
• Support special projects as assigned by the CEO
• Maintain confidential files and contact lists
• Plan offsites and leadership events, including venues, catering and agendas
• Arrange personal appointments when needed
• Prepare briefing materials, agendas and background notes for meetings

What you need:

• Proficient in Word, Excel and PowerPoint
• Expert in Outlook or Google Calendar for complex scheduling
• Calm, organised and quick to reprioritize
• Bachelor's degree preferred

Nice to have:

• Event planning background
• Board meeting coordination experience
• Notion, Asana or monday

What we offer:

• Co-working space stipend
• Health insurance through our employer-of-record partner
• Annual learning budget
• Paid parental leave

Candidates must be eligible to work in Germany.

We look at every application, usually within a week.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Arborworks Group.