Virtual Assistant

A bit about us

Arbortrack HQ operates consumer websites and apps used by tens of millions of people each month. Our engineering, trust and safety, and customer support teams work across offices in New York City and several other countries.

About the role

This role opened up after a team member moved internally. The Virtual Assistant supports the Human Resources department with scheduling, document preparation, data entry and general office tasks. You can work from home anywhere in the US. We have no office requirement. We use Slack, Notion and Google Meet. Cameras on for team calls.

Essential duties and responsibilities

• Scan, file and organize documents in SharePoint
• Book travel and reconcile expense reports in Concur
• Schedule meetings and manage calendars for the department manager and team
• Take meeting notes and send out action items
• Assist with special projects such as office moves or records cleanup
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Coordinate catering and logistics for meetings and trainings

What we're looking for

• 0-2 years of administrative or clerical experience
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Organized and able to handle several requests at once
• Comfortable learning new software systems
• Typing speed of 45+ WPM with good accuracy
• High school diploma or GED

Preferred qualifications

• Bilingual English and Spanish

Schedule: Monday to Friday, 8:30 AM to 5:00 PM

What you get

The salary range for this role is $27.00-$31.50/hr. This range reflects base salary only.

• Health savings account (HSA) with employer contribution
• 401(k) with a 100% match up to 5%
• 11 paid holidays
• Home office stipend
• Referral program
• Employee assistance program

EOE. We participate in E-Verify.

This position requires a background check.

We read every application and reply within about a week.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Arbortrack HQ.