Virtual Assistant

Offices in Dallas and more than 20 other cities share a national tax and technical resources team. Clients range from family-owned businesses to companies with several billion in revenue.

The role

Looking for a Virtual Assistant who wants to stay somewhere for a while. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. We engage team members in Australia as full-time contractors. Most of our contractors have been with us for more than two years. You will need at least 4 hours of overlap with US Central time. We use Slack, Notion and Google Meet. Cameras on for team calls.

Essential duties and responsibilities

• Coordinate quarterly board meetings, including decks, logistics and minutes
• Prepare briefing materials, agendas and background notes for meetings
• Book domestic and international travel with detailed itineraries
• Screen calls and emails and handle what can be handled without the executive
• Track action items from leadership meetings and follow up on deadlines
• Manage complex calendars across time zones, including frequent last-minute changes
• Draft correspondence and presentations in the executive's voice

Qualifications

• 1+ years supporting C-level or senior executives
• Strong writing and editing skills
• Experience booking international travel
• Comfortable with confidential and sensitive information
• Available outside regular hours when an executive is travelling
• Bachelor's degree preferred
• Proficient in Word, Excel and PowerPoint

Preferred

• Board meeting coordination experience
• Certified Administrative Professional (CAP)
• Experience supporting more than one executive at once
• Notion, Asana or monday

$75,000 - $89,000 pa

What you get

• Monthly internet allowance
• Annual rate review

Duration: 6 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Allen Tax Services.