Senior Virtual Assistant

COMPANY OVERVIEW

Offices in Dallas and more than 20 other cities share a national tax and technical resources team. Clients range from family-owned businesses to companies with several billion in revenue.

Allen Tax Services is looking for a reliable admin who can keep a department of 25 people organised. The company is based in Dallas, the US. We are a distributed team spread across a few time zones. This is a full-time remote role. We use an employer of record in Australia, so you get a proper employment contract, not a freelance agreement. Core hours overlap with US Central time, 9:00 AM to 1:00 PM CT. We ship you a laptop and accessories before your first day.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate catering and logistics for meetings and trainings
• Schedule meetings and manage calendars for the department manager and team
• Enter data into the ERP or CRM and check it for accuracy
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Order supplies and process purchase requests
• Book travel and reconcile expense reports in Concur
• Track department budgets and invoices in a spreadsheet
• Assist with special projects such as office moves or records cleanup

ABOUT YOU

• 6+ years of administrative or clerical experience
• Typing speed of 45+ WPM with good accuracy
• High school diploma or GED

ALSO HELPFUL

• SharePoint or Teams administration basics
• Concur or SAP experience
• Associate degree or administrative certificate

Schedule: Monday to Friday, 8:30 AM to 5:00 PM

WHAT WE OFFER

• Annual team retreat
• Health insurance through our employer-of-record partner
• 20 days paid time off
• Flexible hours
• Co-working space stipend

Shortlisting will begin immediately.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Allen Tax Services.