Senior Administrative Assistant

Our transportation department runs more than 400 bus routes a day. Scuola Adriatica is a public school district with more than 40,000 students and 780 employees. Teachers work 187 days a year, with summers off.

The role:

This is a newly created position. The Senior Administrative Assistant supports the Human Resources department with scheduling, document preparation, data entry and general office tasks. Fully remote. You can work from anywhere in Italy. We ship you a laptop and accessories before your first day.

Job duties:

• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Track department budgets and invoices in a spreadsheet
• Coordinate catering and logistics for meetings and trainings
• Enter data into the ERP or CRM and check it for accuracy
• Book travel and reconcile expense reports in Concur
• Answer and route phone calls and emails
• Take meeting notes and send out action items
• Schedule meetings and manage calendars for the department manager and team

Required qualifications:

• 5+ years of administrative or clerical experience
• Typing speed of 45+ WPM with good accuracy
• Organised and able to handle several requests at once
• Comfortable learning new software systems

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

What you get:

Salary: €16,000 - €21,000 a year

• Private health insurance
• Life insurance
• Overtime paid
• Meal vouchers
• Training budget
• Remote work allowance

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Scuola Adriatica.