Remote Administrative Assistant

We provide audit, tax and advisory services to private companies, public entities and nonprofits. Our industry groups cover construction, healthcare, manufacturing, real estate and financial institutions.

Job summary

Southgate Advisors is looking for a reliable admin who can keep a department of 25 people organized. Temp-to-hire through the first 90 days. Remote position. Most of the team is in Amarillo, but nobody is required to come in. Communication happens mostly in Slack and short video calls.

In this role you will

• Enter data into the ERP or CRM and check it for accuracy.
• Coordinate catering and logistics for meetings and trainings.
• Order supplies and process purchase requests.
• Schedule meetings and manage calendars for the department manager and team.
• Assist with special projects such as office moves or records cleanup.
• Answer and route phone calls and emails.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Track department budgets and invoices in a spreadsheet.

Qualifications

• 2-4 years of administrative or clerical experience.
• High school diploma or GED.
• Reliable attendance and punctuality.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Able to lift boxes up to 25 lbs.
• Comfortable learning new software systems.

Preferred

• Experience in a manufacturing, healthcare or legal setting.
• Bilingual English and Spanish.
• Associate degree or administrative certificate.

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

Expected salary range: $25.00 - $30.00 per hour, plus bonus eligibility.

Benefits

• Health savings account (HSA) with employer contribution.
• 401(k) with 4% match.
• Paid holidays.
• 12 weeks of paid parental leave.
• Dental insurance.
• Paid training.
• Vision insurance.

Southgate Advisors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Southgate Advisors, LLC.