Remote Administrative Assistant

Los Angeles Certified Public Accountants is a CPA firm doing tax returns, bookkeeping and payroll for small businesses and individuals. Family owned and operated since 1938.

Position summary:

The previous person in this role moved to another team. Temp-to-hire through the first 90 days. Our headquarters is in Los Angeles, and about a third of the team works remotely from other countries. Contract role, full-time hours, paid in USD at the end of each month. You will need at least 3 hours of overlap with US Pacific time. We use Slack, Notion and Google Meet. Cameras on for team calls.

In this role you will:

• Scan, file and organise documents in SharePoint
• Schedule meetings and manage calendars for the department manager and team
• Enter data into the ERP or CRM and check it for accuracy
• Track department budgets and invoices in a spreadsheet
• Assist with special projects such as office moves or records cleanup
• Order supplies and process purchase requests
• Take meeting notes and send out action items
• Coordinate catering and logistics for meetings and trainings

What you'll need:

• Professional phone manner
• Typing speed of 45+ WPM with good accuracy
• Organised and able to handle several requests at once
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint

Schedule: Monday to Friday, 8:30 AM to 5:00 PM

Pay and benefits:

• Paid in USD
• Monthly internet allowance

If you are shortlisted, we will reach out to set up a first call.

Duration: 6 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Los Angeles Certified Public Accountants.