Remote Administrative Assistant

Agents, brokers and direct customers all buy through our platforms, with policy administration on Guidewire. Our claims organisation handles more than 400,000 claims a year, including catastrophe response after hurricanes and hail. Most of the office has been here more than ten years.

The role:

Looking for a Remote Administrative Assistant who wants to stay somewhere for a while. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. You can work from home anywhere in Estonia. We have no office requirement.

Essential duties and responsibilities:

Track action items from leadership meetings and follow up on deadlines. Draft correspondence and presentations in the executive's voice. Process expense reports in Concur or Expensify. Support special projects as assigned by the CEO. Coordinate quarterly board meetings, including decks, logistics and minutes. Maintain confidential files and contact lists. Plan offsites and leadership events, including venues, catering and agendas. Screen calls and emails and handle what can be handled without the executive.

Minimum qualifications:

1+ years supporting C-level or senior executives. Expert in Outlook or Google Calendar for complex scheduling. Bachelor's degree preferred. Proficient in Word, Excel and PowerPoint.

Preferred qualifications:

Concur or Navan. Board meeting coordination experience.

Pay and benefits:

Private medical care. Extra annual leave days. Annual bonus. Meal vouchers.

We are reviewing applications as they arrive, so apply early.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Kallas Konsultatsioonid OÜ.