Remote Administrative Assistant

Public sector agencies, utilities and large health systems licence our asset management platform under multi-year contracts. Headquartered in Mumbai since 2008, the company now sells in 40 countries and supports customers in 11 languages.

Position summary:

This is a new position created as the team has grown over the last year. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Remote within India. The team meets in Mumbai once a quarter, travel covered. Few meetings, lots of written updates. You will need a stable internet connection and a backup power source (UPS or inverter).

Main duties:

Track action items from leadership meetings and follow up on deadlines. Process expense reports in Concur or Expensify. Prepare briefing materials, agendas and background notes for meetings. Book domestic and international travel with detailed itineraries. Manage complex calendars across time zones, including frequent last-minute changes. Plan offsites and leadership events, including venues, catering and agendas. Serve as the go-between for executives and employees, customers and board members.

What you'll need:

Expert in Outlook or Google Calendar for complex scheduling. Experience booking international travel. Strong writing and editing skills. Proficient in Word, Excel and PowerPoint. Calm, organised and quick to reprioritize.

Perks and benefits:

Compensation: ₹9-11 LPA

Health insurance for you and your family. Provident fund. Paid leave.

Tell us your notice period and what salary you are looking for.

If you are shortlisted, we will reach out to set up a first call.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Himalaya Apps.