Remote Administrative Assistant

Volunteers number in the thousands, coordinated through a dedicated volunteer services team. We serve more than 200,000 people a year through housing, health and education programs.

Overview

Our team is growing and we are hiring a Remote Administrative Assistant. This is a support role that calls for accuracy and follow-through more than anything else. We are headquartered in Madrid and have been hiring remotely since 2020. You will be employed through our employer-of-record partner in the US, with a local contract and salary paid in USD. Core hours are 10:00 to 15:00 CET.

Duties

• Scan, file and organize documents in SharePoint.
• Coordinate catering and logistics for meetings and trainings.
• Track department budgets and invoices in a spreadsheet.
• Take meeting notes and send out action items.
• Answer and route phone calls and emails.

Qualifications

• Typing speed of 45+ WPM with good accuracy.
• Comfortable learning new software systems.
• Able to lift boxes up to 25 lbs.
• High school diploma or GED.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Reliable attendance and punctuality.

Nice to have

• Associate degree or administrative certificate.
• Notary public.
• Bilingual English and Spanish.
• SharePoint or Teams administration basics.

Salary: $25.00 - $30.50 per hour

Pay and benefits

• Home office setup budget.
• Paid sick days.
• Annual team retreat.
• Performance bonus.

Applicants must be authorized to work in the U.S.

Offers are contingent on a background check and drug screen.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Heatherfold S.A..