Remote Administrative Assistant

Volunteers number in the thousands, coordinated through a dedicated volunteer services team. We serve more than 200,000 people a year through housing, health and education programs.

Job summary

This is a backfill for a team member who moved to another team. The Remote Administrative Assistant supports the Human Resources department with scheduling, document preparation, data entry and general office tasks.

Responsibilities

• Assist with special projects such as office moves or records cleanup.
• Coordinate catering and logistics for meetings and trainings.
• Scan, file and organise documents in SharePoint.
• Book travel and reconcile expense reports in Concur.
• Order supplies and process purchase requests.
• Schedule meetings and manage calendars for the department manager and team.
• Enter data into the ERP or CRM and check it for accuracy.
• Take meeting notes and send out action items.

Required qualifications

• 2+ years of administrative or clerical experience.
• Comfortable learning new software systems.
• Professional phone manner.
• High school diploma or GED.
• Typing speed of 45+ WPM with good accuracy.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.

Nice to have

• SharePoint or Teams administration basics.
• Bilingual English and Spanish.
• Notary public.
• Concur or SAP experience.

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

What you get

• Company laptop.
• Long-term engagement.
• Paid time off.
• Monthly payments via wire transfer or Wise.

We will only contact shortlisted applicants.

Duration: 9 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Heatherfold S.A..