Remote Administrative Assistant

Headquartered in Warsaw, the firm is employee-owned. We work with Fortune 500 companies, federal agencies and large health systems. We started in 1955 and have grown to about 580 people. Expense reports are due every Friday, no exceptions.

Position summary

Doradztwo Mazowsze needs an EA who can manage two very full calendars and protect the time that matters. Reports to the CEO and works closely with the leadership team and board. Remote within Poland. The team meets in Warsaw once a quarter, travel covered. Good written English matters here, since most updates are written.

Your responsibilities

• Support special projects as assigned by the CEO
• Maintain confidential files and contact lists
• Serve as the go-between for executives and employees, customers and board members
• Plan offsites and leadership events, including venues, catering and agendas
• Screen calls and emails and handle what can be handled without the executive
• Draft correspondence and presentations in the executive's voice
• Track action items from leadership meetings and follow up on deadlines
• Arrange personal appointments when needed

Minimum qualifications

• 0-2 years supporting C-level or senior executives
• Strong writing and editing skills
• Bachelor's degree preferred
• Experience booking international travel
• Comfortable with confidential and sensitive information
• Available outside regular hours when an executive is travelling
• Calm, organised and quick to reprioritize

Nice to have

• Certified Administrative Professional (CAP)
• Notion, Asana or monday
• Board meeting coordination experience
• Experience supporting more than one executive at once

Pay and benefits

• Private medical care
• Extra annual leave days
• Training budget
• Life insurance
• Cafeteria benefit system

We look at every application, usually within a week.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Doradztwo Mazowsze sp. z o.o..