Remote Administrative Assistant

Since 1927, the bank has grown through more than a dozen acquisitions. Most lenders have lived in the area for decades and know their borrowers.

Job summary:

We're looking for a Remote Administrative Assistant to join our team. This is a remote role. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. This is a trusted role. You will see board materials, compensation data and deal information. We are headquartered in Oakland and have been hiring remotely since 2020. You will be employed through our employer-of-record partner in Pakistan, with a local contract and salary paid in Pakistani rupees. You will need at least 3 hours of overlap with US Pacific time.

In this role you will:

• Support special projects as assigned by the CEO.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Prepare briefing materials, agendas and background notes for meetings.
• Process expense reports in Concur or Expensify.
• Draft correspondence and presentations in the executive's voice.
• Arrange personal appointments when needed.
• Coordinate quarterly board meetings, including decks, logistics and minutes.

Minimum qualifications:

• 3-5 years supporting C-level or senior executives.
• Proficient in Word, Excel and PowerPoint.
• Bachelor's degree preferred.
• Strong writing and editing skills.
• Expert in Outlook or Google Calendar for complex scheduling.
• Calm, organised and quick to reprioritize.

Nice to have:

• Notion, Asana or monday.
• Event planning background.
• Board meeting coordination experience.

What you get:

• Annual team retreat.
• Two weeks of paid leave at year end.
• Annual salary review.
• Flexible hours.
• Health insurance through our employer-of-record partner.
• Wellness allowance.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Chestnuttrack.