Remote Administrative Assistant

Leasing, renewals and move-outs for every tenant are handled by the same local team. Bienes Raíces Ortega is a residential brokerage with agents covering Mexico City and the surrounding suburbs. Most property managers carry 150 to 300 units.

Job summary

This role opened up after a team member moved internally. Bienes Raíces Ortega is looking for a reliable admin who can keep a department of 25 people organised. This is a support role that calls for accuracy and follow-through more than anything else. Remote within Mexico. The team meets in Mexico City once a quarter, travel covered. Strong written English is important, since much of our work is async.

What you'll do

• Scan, file and organise documents in SharePoint.
• Answer and route phone calls and emails.
• Take meeting notes and send out action items.
• Coordinate catering and logistics for meetings and trainings.
• Schedule meetings and manage calendars for the department manager and team.
• Book travel and reconcile expense reports in Concur.
• Order supplies and process purchase requests.
• Assist with special projects such as office moves or records cleanup.

Who you are

• 0-2 years of administrative or clerical experience.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Typing speed of 45+ WPM with good accuracy.
• Reliable attendance and punctuality.
• Professional phone manner.
• Comfortable learning new software systems.

Desirable

• SharePoint or Teams administration basics.
• Bilingual English and Spanish.
• Concur or SAP experience.

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

What you get

Rate: MXN 16,500-MXN 20,500 monthly

• Private health insurance.
• Home office equipment.
• Payment in USD.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Bienes Raíces Ortega S.A. de C.V..