Operations Specialist

Distribution centers ship to retailers and food service distributors daily.

Overview:

We're looking for an Operations Specialist to join our team in Los Angeles. Reports to the Operations Manager and works with dispatch, purchasing and billing every day. Hybrid. You will need to be in Los Angeles at least two days per week.

Key responsibilities:

• Track open work orders and follow up on overdue jobs.
• Prepare job packets with drawings, permits and customer information.
• Enter completed work and technician time for billing.
• Order parts and materials and confirm delivery dates with vendors.
• Organize onboarding paperwork and safety training for new field staff.
• Process purchase orders and match packing slips to invoices.

Minimum qualifications:

• 5-7 years of experience in operations, logistics, dispatch or office administration.
• Comfortable on the phone with customers and vendors.
• Valid driver's license for occasional site or supplier runs.
• Organized and detail oriented.
• Able to learn scheduling or ERP software quickly.
• Strong Excel or Google Sheets skills.
• Clear written communication.

Preferred qualifications:

• Bilingual English and Spanish.
• Construction, HVAC or field service background.
• Smartsheet or monday.

Schedule: Monday to Friday, 8:00 AM to 5:00 PM

Expected salary range: $77,000 - $94,000 annually, plus bonus eligibility.

Compensation and benefits:

• Health, dental and vision coverage starting on day one.
• 401(k) with company match.
• 11 paid holidays.
• Profit sharing.
• Vision insurance.
• Short- and long-term disability.
• Paid time off.

EOE. We participate in E-Verify.

No recruitment agencies, please.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Patel's Provisions.