Operations Coordinator

Lab and imaging centers serve patients from all of our clinics.

Position summary:

We're looking for an Operations Coordinator to join our team in Rochester. Reports to the Operations Manager and works with dispatch, purchasing and billing every day. On site, Rochester.

Responsibilities:

• Confirm appointments with customers and send updates on delays.
• Process purchase orders and match packing slips to invoices.
• Order parts and materials and confirm delivery dates with vendors.
• Enter completed work and technician time for billing.
• Maintain vehicle, equipment and certification records.
• Coordinate permits and inspections with local agencies.
• Track open work orders and follow up on overdue jobs.
• Update weekly reports on jobs completed, backlog and callbacks.

Required qualifications:

• 3+ years of experience in operations, logistics, dispatch or office administration.
• Calm when the schedule changes several times a day.
• Strong Excel or Google Sheets skills.
• Organized and detail oriented.

Nice to have:

• Construction, HVAC or field service background.
• Smartsheet or monday.
• ServiceTitan, Jobber or FieldEdge experience.

Compensation: $53,000 - $71,000 per year DOE.

What we offer:

• Health insurance.
• 401(k) with company match.
• 12 weeks of paid parental leave.
• Profit sharing.

Mid-Valley Internal Medicine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

No recruitment agencies, please.

Applicants must be authorized to work in the U.S.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Mid-Valley Internal Medicine LLC.