Operations Coordinator

More than 9,000 organizations use our HR and payroll suite, from regional hospitals to school districts. Founded in 2005, we now have 300 employees.

The Operations Coordinator keeps work orders, schedules and paperwork moving between the office, field crews and customers. The work is on site and cannot be done remotely.

What you'll be doing

• Confirm appointments with customers and send updates on delays
• Prepare job packets with drawings, permits and customer information
• Process purchase orders and match packing slips to invoices
• Organize onboarding paperwork and safety training for new field staff
• Order parts and materials and confirm delivery dates with vendors
• Answer calls from customers, technicians and vendors
• Maintain vehicle, equipment and certification records
• Track open work orders and follow up on overdue jobs

Who you are

• Organized and detail oriented
• Calm when the schedule changes several times a day
• Valid driver's license for occasional site or supplier runs
• High school diploma required; associate or bachelor's degree preferred
• Comfortable on the phone with customers and vendors
• Strong Excel or Google Sheets skills

Schedule: Monday to Friday, 7:00 AM to 3:30 PM

What we offer

The base pay range for this position is $62,000 - $77,000 a year. Actual pay depends on experience, skills and location.

• Health savings account (HSA) with employer contribution
• 401(k) with company match
• 11 paid holidays

We are unable to sponsor visas for this position.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Kilnworks Labs.