Operations Coordinator

Our managed service programs handle contingent labour for large employers across multiple sites. Conseil Garcia is a national staffing firm with 520 internal employees and more than 200 branches. Most internal hires started as recruiters and moved up.

Job summary:

Our team is growing and we are hiring an Operations Coordinator. Reports to the Operations Manager and works with dispatch, purchasing and billing every day. Remote within France. The team meets in Paris once a quarter, travel covered. We talk mostly in Slack and hop on quick calls when something needs discussing.

What you'll do:

• Confirm appointments with customers and send updates on delays.
• Schedule jobs and service appointments in ServiceTitan or a similar system.
• Coordinate permits and inspections with local agencies.
• Maintain vehicle, equipment and certification records.
• Prepare job packets with drawings, permits and customer information.
• Support the operations manager with special projects and audits.
• Answer calls from customers, technicians and vendors.
• Enter completed work and technician time for billing.

Minimum qualifications:

• Valid driver's licence for occasional site or supplier runs.
• Comfortable on the phone with customers and vendors.
• Strong Excel or Google Sheets skills.
• Organised and detail oriented.
• Clear written communication.
• Able to learn scheduling or ERP software quickly.

Preferred qualifications:

• Smartsheet or monday.
• Knowledge of local permitting processes.
• Purchasing or inventory experience.
• Bilingual English and Spanish.

Salary range: €22,000 to €28,000 annually

Benefits:

• Health insurance (mutuelle) covered at 60%.
• Two days of remote work per week.
• Meal vouchers.

Please include your notice period and salary expectations.

Shortlisted candidates will hear from us within two weeks.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Conseil Garcia SARL.