Operations Coordinator

Our lending business funds equipment, vehicles and working capital for small and mid-sized companies across Canada. Coastal Wealth Management manages assets for more than 200,000 clients through 120 offices. Dress is business casual, and suits come out for client meetings.

Position summary:

Reports to the Operations Manager and works with dispatch, purchasing and billing every day. The Operations Coordinator keeps work orders, schedules and paperwork moving between the office, field crews and customers. This is a long-term contractor role, paid monthly in USD. Core hours are 9:00 AM to 1:00 PM US Eastern. We ship you a laptop and accessories before your first day.

Key responsibilities:

• Coordinate permits and inspections with local agencies
• Confirm appointments with customers and send updates on delays
• Support the operations manager with special projects and audits
• Answer calls from customers, technicians and vendors
• Process purchase orders and match packing slips to invoices

What you need:

• 3-5 years of experience in operations, logistics, dispatch or office administration
• Strong Excel or Google Sheets skills
• High school diploma required; associate or bachelor's degree preferred
• Valid driver's licence for occasional site or supplier runs
• Organised and detail oriented

Nice to have:

• Smartsheet or monday
• Purchasing or inventory experience

Compensation and benefits:

• Company laptop
• Long-term engagement
• Flexible hours
• Monthly internet allowance

Duration: 6 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Coastal Wealth Management Ltd..