Operations Coordinator

Consultants are staffed across industries early on, then specialize after a few years. We write a lot: proposals, status reports, slide decks and final reports.

About the role:

Chesapeake Advisory is looking for an Operations Coordinator to join a small, steady team. We need someone organized who can juggle changing priorities and keep accurate records. Hybrid, with three days a week in our Greensboro office.

Your responsibilities:

• Prepare job packets with drawings, permits and customer information.
• Organize onboarding paperwork and safety training for new field staff.
• Process purchase orders and match packing slips to invoices.
• Maintain vehicle, equipment and certification records.
• Order parts and materials and confirm delivery dates with vendors.
• Answer calls from customers, technicians and vendors.
• Update weekly reports on jobs completed, backlog and callbacks.

Required qualifications:

• Strong Excel or Google Sheets skills.
• Calm when the schedule changes several times a day.
• High school diploma required; associate or bachelor's degree preferred.
• Comfortable on the phone with customers and vendors.
• Valid driver's license for occasional site or supplier runs.
• Clear written communication.
• Organized and detail oriented.

Nice to have:

• Construction, HVAC or field service background.
• Bilingual English and Spanish.
• Knowledge of local permitting processes.

Schedule: Monday to Friday, 7:00 AM to 3:30 PM

Starting pay: $50,000 to $68,000 annually, depending on experience and certifications.

Perks and benefits:

• Referral program.
• Flexible schedule.

We are unable to sponsor visas for this position.

We are not working with agencies on this role.

Duration: 12 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Chesapeake Advisory.