Operations Assistant

A BIT ABOUT US

Most of our associates work first and second shift in plants within 30 miles of the branch. Accounting and finance professionals make up a growing share of placements.

The Operations Assistant keeps work orders, schedules and paperwork moving between the office, field crews and customers. We work hybrid out of Honolulu, usually three days in, two days remote.

WHAT YOU'LL DO

• Coordinate permits and inspections with local agencies.
• Confirm appointments with customers and send updates on delays.
• Update weekly reports on jobs completed, backlog and callbacks.
• Enter completed work and technician time for billing.
• Process purchase orders and match packing slips to invoices.
• Organize onboarding paperwork and safety training for new field staff.

MINIMUM QUALIFICATIONS

• 1-2 years of experience in operations, logistics, dispatch or office administration.
• Calm when the schedule changes several times a day.
• High school diploma required; associate or bachelor's degree preferred.
• Strong Excel or Google Sheets skills.
• Organized and detail oriented.

WHAT WE OFFER

The base pay range for this position is $47,000-$60,000 annually. Actual pay depends on experience, skills and location.

• Health, dental and vision coverage starting on day one.
• 401(k) with a 100% match up to 5%.
• 11 paid holidays.
• Employee discount.
• Paid time off.
• Hybrid work.
• Vision insurance.

Applicants must be authorized to work in the U.S.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Skiffhold Talent.