Operations Assistant

Since 1962, the bank has grown through more than a dozen acquisitions. Our commercial banking group lends to manufacturers, health systems and real estate developers. We started in 1962 and have grown to about 740 people. Branch hours are 9 to 5 weekdays and 9 to noon Saturdays, with Saturdays on a rotation.

Position summary

The Operations Assistant keeps work orders, schedules and paperwork moving between the office, field crews and customers. This is an office role in Houston. Lots of phone, email and spreadsheet work. Remote, open to candidates across the US. A quiet workspace and good internet are required.

In this role you will

Prepare job packets with drawings, permits and customer information. Update weekly reports on jobs completed, backlog and callbacks. Support the operations manager with special projects and audits. Process purchase orders and match packing slips to invoices. Organize onboarding paperwork and safety training for new field staff. Confirm appointments with customers and send updates on delays. Coordinate permits and inspections with local agencies.

Qualifications

0-2 years of experience in operations, logistics, dispatch or office administration. Organized and detail oriented. Comfortable on the phone with customers and vendors. Calm when the schedule changes several times a day.

Nice to have

ServiceTitan, Jobber or FieldEdge experience. Purchasing or inventory experience. Smartsheet or monday.

Schedule: Monday to Friday, 8:00 AM to 5:00 PM

Salary range: $46,000 - $55,000 per year

Benefits

Medical, dental and vision insurance. 401(k) with a 100% match up to 5%. Paid parental leave. Tuition reimbursement.

We are unable to sponsor visas for this position.

Agencies: please do not contact us about this role.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Scott Bank.