Operations Assistant

Epic connects every hospital and clinic, so records follow patients across the system.

Position summary

Good fit for someone with a couple of years in an admin, logistics or customer service role. Mallardford is a service company with about 30 technicians in the field. You will help schedule jobs and keep customers updated. On site, Louisville.

Day to day

• Maintain vehicle, equipment and certification records
• Coordinate permits and inspections with local agencies
• Order parts and materials and confirm delivery dates with vendors
• Update weekly reports on jobs completed, backlog and callbacks
• Enter completed work and technician time for billing
• Support the operations manager with special projects and audits
• Confirm appointments with customers and send updates on delays

Qualifications

• 1+ years of experience in operations, logistics, dispatch or office administration
• Organized and detail oriented
• Strong Excel or Google Sheets skills
• Valid driver's license for occasional site or supplier runs
• Comfortable on the phone with customers and vendors
• Able to learn scheduling or ERP software quickly

Preferred

• Knowledge of local permitting processes
• Bilingual English and Spanish
• Purchasing or inventory experience

Schedule: Monday to Friday, 7:00 AM to 3:30 PM

Starting pay: $43,000 - $56,000 annually, depending on experience and certifications.

Benefits

• Health insurance
• 401(k) with company match
• 12 weeks of paid parental leave

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are unable to sponsor visas for this position.

No recruitment agencies, please.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Mallardford, Inc..