Operations Assistant

Headquartered in Chicago, the company runs operations centers in Illinois and two other locations. Since 1975, the firm has grown through acquisitions of independent advisory practices.

Position summary:

We are adding an Operations Assistant to our Operations team. This is an office role in New York City. Lots of phone, email and spreadsheet work. The work is on site and cannot be done remotely.

What you'll do:

• Enter completed work and technician time for billing.
• Track open work orders and follow up on overdue jobs.
• Coordinate permits and inspections with local agencies.
• Support the operations manager with special projects and audits.
• Order parts and materials and confirm delivery dates with vendors.

Minimum qualifications:

• 1+ years of experience in operations, logistics, dispatch or office administration.
• Clear written communication.
• Able to learn scheduling or ERP software quickly.
• Organized and detail oriented.
• High school diploma required; associate or bachelor's degree preferred.
• Strong Excel or Google Sheets skills.
• Valid driver's license for occasional site or supplier runs.

Preferred qualifications:

• ServiceTitan, Jobber or FieldEdge experience.
• Bilingual English and Spanish.
• Smartsheet or monday.

Pay: $55,000 - $76,000 a year

Compensation and benefits:

• Health, dental and vision coverage starting on day one.
• 401(k) with 4% match.
• Paid parental leave.
• Referral program.
• Dental insurance.
• 11 paid holidays.
• Health insurance.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

New hires usually start two to three weeks after accepting an offer.

No recruitment agencies, please.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Ironbark Investment Partners.