Operations Assistant

Since 1964, the firm has grown through mergers with regional CPA practices. Remote work is fine outside busy season, and most people come in two or three days a week.

Job summary

Looking for an Operations Assistant who wants to stay somewhere for a while. This is an office role in Alicante. Lots of phone, email and spreadsheet work. Good fit for someone with a couple of years in an admin, logistics or customer service role. We are headquartered in Oklahoma City and have been hiring remotely since 2020. You will be employed through our employer-of-record partner in Spain, with a local contract and salary paid in euros. Core hours overlap with US Central time, 9:00 AM to 1:00 PM CT.

What you'll do

• Enter completed work and technician time for billing
• Coordinate permits and inspections with local agencies
• Update weekly reports on jobs completed, backlog and callbacks
• Answer calls from customers, technicians and vendors
• Track open work orders and follow up on overdue jobs
• Prepare job packets with drawings, permits and customer information

Required qualifications

• Organised and detail oriented
• Able to learn scheduling or ERP software quickly
• Calm when the schedule changes several times a day
• Clear written communication
• Strong Excel or Google Sheets skills
• Comfortable on the phone with customers and vendors

Preferred

• ServiceTitan, Jobber or FieldEdge experience
• Bilingual English and Spanish
• Smartsheet or monday

Schedule: Monday to Friday, 7:00 AM to 3:30 PM

Compensation: €16,500 - €20,000/year

What you get

• 24 days paid time off
• Annual salary review
• Performance bonus
• Co-working space stipend
• Paid sick days
• Health insurance through our employer-of-record partner
• Flexible hours

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Foundrybound.