Office Coordinator

Job summary

We are adding an Office Coordinator to our Workplace team. Good fit for an experienced administrative professional who wants to own the whole operation of a small office. We work hybrid out of Portland, usually three days in, two days remote.

Key responsibilities

• Coordinate repairs and building issues with the property manager.
• Keep emergency contacts, evacuation plans and first aid supplies current.
• Assist the managing partner with scheduling and special projects.
• Manage vendors for cleaning, maintenance, IT support, copiers and coffee service.
• Plan staff meetings, lunches and the annual holiday event.
• Order office and kitchen supplies and keep spending within budget.
• Support payroll by collecting timesheets and PTO requests.

What you'll need

• 1+ years of office management or senior administrative experience.
• High school diploma required; associate or bachelor's degree preferred.
• Friendly but firm with vendors and coworkers.
• Organized and able to switch tasks without losing track.

Schedule: Monday to Friday, 8:00 AM to 5:00 PM

Benefits

Expected salary range: $55,000 to $69,000/year, plus bonus eligibility.

• Health, dental and vision coverage starting on day one.
• 401(k) with a 100% match up to 5%.
• Three weeks of PTO to start.
• Annual bonus.
• Employee discount.
• 401(k) with 4% match.

About South Shore Medical Group

OB/GYN care, prenatal visits and in-office procedures fill much of the schedule. We close early the day before Thanksgiving and on Christmas Eve.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at South Shore Medical Group Inc..