Office Coordinator

The company

Patients often bring their parents and kids to the same doctor.

Position summary

Our Nashville team is growing and we are hiring an Office Coordinator. We need someone who notices the broken thing before it becomes a problem and knows who to call. On site, Nashville.

Main duties

• Manage vendors for cleaning, maintenance, IT support, copiers and coffee service
• Onboard new hires with desks, equipment, keys and system access requests
• Keep emergency contacts, evacuation plans and first aid supplies current
• Answer the main line when the receptionist is out
• Order office and kitchen supplies and keep spending within budget
• Plan staff meetings, lunches and the annual holiday event
• Coordinate repairs and building issues with the property manager
• Support payroll by collecting timesheets and PTO requests

Minimum qualifications

• 0-2 years of office management or senior administrative experience
• Able to lift up to 30 lbs (supply deliveries)
• Comfortable managing vendors and negotiating service contracts

Bonus points

• Notary public commission
• Experience in a law, accounting or medical office
• Gusto or ADP payroll experience

Schedule: Monday to Friday, 7:30 AM to 4:30 PM

Compensation and benefits

Salary range: $54,000 to $61,000 a year

• Health insurance
• 401(k) with a 100% match up to 5%
• Paid time off
• Short- and long-term disability

If this sounds like a fit, apply with a resume. A cover letter is optional.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Nashville Pediatrics.