Office Coordinator

About us

Every surgery patient gets a call the next morning. Kimura Veterinary Hospital is a two-doctor practice with 11 staff and a clinic cat.

We are adding an Office Coordinator to our Operations team. We need someone who notices the broken thing before it becomes a problem and knows who to call. Light bookkeeping in QuickBooks Online and new hire onboarding paperwork are also part of the job. On site, Tokyo.

Job duties

• Keep emergency contacts, evacuation plans and first aid supplies current.
• Maintain the office calendar, conference room bookings and visitor log.
• Process vendor invoices and code expenses in QuickBooks Online.
• Onboard new hires with desks, equipment, keys and system access requests.
• Track leases, service contracts and insurance certificates for renewal.

You'll need

• 1+ years of office management or senior administrative experience.
• Friendly but firm with vendors and coworkers.
• High school diploma required; associate or bachelor's degree preferred.

Schedule: Monday to Friday, 8:00 AM to 5:00 PM

What you get

Pay: ¥2,900,000 - ¥3,500,000 a year

• Commuting allowance paid in full.
• Bonus twice a year.
• Social insurance.
• Flexible hours.
• Paid leave.

We will only contact shortlisted applicants.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Kimura Veterinary Hospital Co., Ltd..