Office Assistant

Headquartered in Warsaw, the firm is employee-owned. We work with Fortune 500 companies, federal agencies and large health systems. We started in 1955 and have grown to about 580 people. Expense reports are due every Friday, no exceptions.

About the role:

The Office Assistant supports the Operations department with scheduling, document preparation, data entry and general office tasks. This role is fully remote within Poland. You get a company laptop and a headset before you start.

Main duties:

• Answer and route phone calls and emails.
• Scan, file and organise documents in SharePoint.
• Enter data into the ERP or CRM and check it for accuracy.
• Book travel and reconcile expense reports in Concur.
• Order supplies and process purchase requests.
• Coordinate catering and logistics for meetings and trainings.
• Schedule meetings and manage calendars for the department manager and team.

Minimum qualifications:

• 1+ years of administrative or clerical experience.
• Professional phone manner.
• Organised and able to handle several requests at once.
• Reliable attendance and punctuality.
• High school diploma or GED.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.

Nice to have:

• Concur or SAP experience.
• Bilingual English and Spanish.
• Experience in a manufacturing, healthcare or legal setting.

Why work with us:

• Private medical care.
• Extra annual leave days.
• Annual bonus.

Candidates must be eligible to work in Poland.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Doradztwo Mazowsze sp. z o.o..