Lead Virtual Assistant

About Pebbleforge:

We make a web-based inventory and purchasing system used by independent restaurants, breweries and small food manufacturers. Clients range from single-location retailers to franchise groups with hundreds of stores, all running our point-of-sale and loyalty software. We started in 2005 and have grown to about 110 people.

The role:

Our team is growing and we are hiring a Lead Virtual Assistant. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Remote within the US. The team meets in New Orleans once a quarter, travel covered. Strong written English is important, since much of our work is async.

What you'll work on:

• Screen calls and emails and handle what can be handled without the executive.
• Track action items from leadership meetings and follow up on deadlines.
• Process expense reports in Concur or Expensify.
• Draft correspondence and presentations in the executive's voice.
• Maintain confidential files and contact lists.
• Arrange personal appointments when needed.

Requirements:

• 7+ years supporting C-level or senior executives.
• Comfortable with confidential and sensitive information.
• Proficient in Word, Excel and PowerPoint.

Preferred:

• Board meeting coordination experience.
• Concur or Navan.
• Event planning background.

Compensation and benefits:

Pay range: $117,000-$136,000/year. Final offer will depend on experience.

• Health, dental and vision coverage starting on day one.
• 401(k) with 4% match.
• Paid time off.

New hires usually start two to three weeks after accepting an offer.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Pebbleforge Inc..