Lead Virtual Assistant

Since 1999, the company has expanded from listings into payments, shipping and seller financing. Hollowpath operates consumer websites and apps used by tens of millions of people each month. Founded in 1999, we now have 1,700 employees.

The role:

Hollowpath needs an EA who can manage two very full calendars and protect the time that matters. Employment is through our payroll partner in Sri Lanka. Salary is paid monthly in Sri Lankan rupees. Core hours are 10:00 to 15:00 CET.

Key responsibilities:

• Manage complex calendars across time zones, including frequent last-minute changes.
• Process expense reports in Concur or Expensify.
• Track action items from leadership meetings and follow up on deadlines.
• Screen calls and emails and handle what can be handled without the executive.
• Prepare briefing materials, agendas and background notes for meetings.
• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Draft correspondence and presentations in the executive's voice.
• Serve as the go-between for executives and employees, customers and board members.

Required qualifications:

• 8-10 years supporting C-level or senior executives.
• Bachelor's degree preferred.
• Strong writing and editing skills.
• Comfortable with confidential and sensitive information.
• Expert in Outlook or Google Calendar for complex scheduling.

Nice to have:

• Experience supporting more than one executive at once.
• Notion, Asana or monday.
• Concur or Navan.
• Board meeting coordination experience.

Perks and benefits:

• Public holidays observed per your country.
• Performance bonus.
• Home office setup budget.
• 20 days paid time off.
• Co-working space stipend.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Hollowpath.