Junior Virtual Assistant

Regional offices in London and five other cities support agents and policyholders. Catastrophe teams deploy adjusters within days of a major storm. Founded in 1988, we now have 4,900 employees. Most of the office has been here more than ten years.

This role opened up after a team member moved internally. The Junior Virtual Assistant supports the Facilities department with scheduling, document preparation, data entry and general office tasks. You will be employed through our employer-of-record partner in Japan, with a local contract and salary paid in local currency. Core hours are 10:00 AM to 4:00 PM UK time. We send you a laptop and the accessories you need on day one.

Job duties

• Schedule meetings and manage calendars for the department manager and team.
• Track department budgets and invoices in a spreadsheet.
• Take meeting notes and send out action items.
• Coordinate catering and logistics for meetings and trainings.
• Scan, file and organise documents in SharePoint.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.

Qualifications

• Professional phone manner.
• Comfortable learning new software systems.
• Organised and able to handle several requests at once.

Schedule: Monday to Friday, 8:30 AM to 5:00 PM

What we offer

• Annual team retreat.
• Wellness allowance.
• Company laptop.
• 20 days paid time off.
• Paid sick days.

Please submit your CV in English.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Yewbench Assurance.