Junior Virtual Assistant

Every tech does a bit of everything, from printer jams to firewall rules. Dentists, insurance agents and law offices make up most of the client list.

This is a new position created as the team has grown over the last year. This is a support role that calls for accuracy and follow-through more than anything else. Remote within Poland. The team meets in Kraków once a quarter, travel covered. We talk mostly in Slack and hop on quick calls when something needs discussing.

Duties:

• Track department budgets and invoices in a spreadsheet
• Coordinate catering and logistics for meetings and trainings
• Scan, file and organise documents in SharePoint
• Assist with special projects such as office moves or records cleanup
• Book travel and reconcile expense reports in Concur
• Schedule meetings and manage calendars for the department manager and team
• Prepare letters, reports and presentations in Word, Excel and PowerPoint

What we're looking for:

• 1-2 years of administrative or clerical experience
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Comfortable learning new software systems

Also helpful:

• Experience in a manufacturing, healthcare or legal setting
• Concur or SAP experience
• Associate degree or administrative certificate

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

Perks and benefits:

Salary range: PLN 5,100-PLN 6,200 per month

• Private medical care
• Annual bonus
• B2B contract option

The posting will close once we have a strong shortlist.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at FP Data Systems.