Executive Virtual Assistant

About Toronto Public Schools

Every student is known by name by the head of school. Founded in 2002 by a group of parents, the school is still governed by a parent board. Professional development days are built into the calendar.

Toronto Public Schools is hiring an Executive Virtual Assistant to work remotely from the US. This is a support role that calls for accuracy and follow-through more than anything else. We are headquartered in Toronto and have been hiring remotely since 2020. Employment is through our payroll partner in the US. Salary is paid monthly in USD. Core hours are 9:00 AM to 1:00 PM US Eastern. A quiet workspace and good internet are required.

Main duties

• Assist with special projects such as office moves or records cleanup.
• Track department budgets and invoices in a spreadsheet.
• Schedule meetings and manage calendars for the department manager and team.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Enter data into the ERP or CRM and check it for accuracy.
• Book travel and reconcile expense reports in Concur.
• Answer and route phone calls and emails.
• Coordinate catering and logistics for meetings and trainings.

Skills and experience

• 5+ years of administrative or clerical experience.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Typing speed of 45+ WPM with good accuracy.
• High school diploma or GED.
• Professional phone manner.
• Able to lift boxes up to 25 lbs.

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

Benefits

Pay: $23.50 to $28.00 per hour

• Home office setup budget.
• 20 days paid time off.
• Monthly internet allowance.
• Wellness allowance.

Toronto Public Schools is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

We read every application and reply within about a week.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Toronto Public Schools Ltd..