Executive Virtual Assistant

Public sector agencies, utilities and large health systems licence our asset management platform under multi-year contracts. Product, engineering and support teams work out of offices in Dublin, County Dublin and two nearshore delivery centres. Founded in 1991, we now have 7,100 employees. Laptops are MacBook Pros, and you pick your own editor.

Job summary

The Executive Virtual Assistant supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. We are headquartered in Dublin and have been hiring remotely since 2020. We hire in Germany through an employer of record, so this is a regular full-time job with local payroll and statutory benefits. Core hours are 10:00 AM to 4:00 PM UK time. Strong written English is important, since much of our work is async.

Key responsibilities

Maintain confidential files and contact lists. Manage complex calendars across time zones, including frequent last-minute changes. Plan offsites and leadership events, including venues, catering and agendas. Serve as the go-between for executives and employees, customers and board members. Process expense reports in Concur or Expensify. Support special projects as assigned by the CEO. Track action items from leadership meetings and follow up on deadlines. Prepare briefing materials, agendas and background notes for meetings.

Required qualifications

5+ years supporting C-level or senior executives. Strong writing and editing skills. Calm, organised and quick to reprioritize. Expert in Outlook or Google Calendar for complex scheduling. Experience booking international travel.

Compensation: €63,000-€73,000/year

Perks and benefits

Annual learning budget. Flexible hours. Health insurance through our employer-of-record partner. Annual salary review. Public holidays observed per your country. Annual team retreat. Company laptop.

We look at every application, usually within a week.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Steelspan DAC.