Executive Virtual Assistant

The position

We're looking for an Executive Virtual Assistant to join our team. This is a remote role. Reports to the CEO and works closely with the leadership team and board. Our team is spread across 11 countries. Headquarters is in Munich. You will join as an independent contractor on a long-term agreement. Payment is monthly in USD. Core hours are 10:00 to 15:00 CET. Reliable internet and a power backup are a must.

Main duties

• Plan offsites and leadership events, including venues, catering and agendas
• Screen calls and emails and handle what can be handled without the executive
• Arrange personal appointments when needed
• Draft correspondence and presentations in the executive's voice
• Track action items from leadership meetings and follow up on deadlines
• Prepare briefing materials, agendas and background notes for meetings

What we're looking for

• 7+ years supporting C-level or senior executives
• Proficient in Word, Excel and PowerPoint
• Calm, organised and quick to reprioritize
• Comfortable with confidential and sensitive information
• Expert in Outlook or Google Calendar for complex scheduling
• Bachelor's degree preferred

Pay and benefits

Pay: $1,900-$2,250 monthly

• Annual rate review
• Paid time off

About the company

Headquartered in Munich since 2004, the company now sells in 40 countries and supports customers in 11 languages. More than 9,000 organisations use our HR and payroll suite, from regional hospitals to school districts. Founded in 2004, we now have 340 employees. Laptops are MacBook Pros, and you pick your own editor.

Due to the number of applications, only shortlisted candidates will be contacted.

Please submit your CV in English.

Duration: 3 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Saddleworth Labs GmbH.