Executive Virtual Assistant

Midland Computer Services is a managed services provider with 510 employees, supporting more than 1,500 client organizations across the UK. Headquartered in London, the company has grown since 2007 by acquiring regional IT providers.

Job summary:

We are creating this position because the workload has grown. Reports to the CEO and works closely with the leadership team and board. Midland Computer Services needs an EA who can manage two very full calendars and protect the time that matters. Employment is through our payroll partner in the US. Salary is paid monthly in USD. Core hours are 10:00 AM to 4:00 PM UK time.

Main duties:

• Book domestic and international travel with detailed itineraries.
• Serve as the go-between for executives and employees, customers and board members.
• Process expense reports in Concur or Expensify.
• Maintain confidential files and contact lists.
• Screen calls and emails and handle what can be handled without the executive.
• Plan offsites and leadership events, including venues, catering and agendas.
• Prepare briefing materials, agendas and background notes for meetings.

Minimum qualifications:

• 6+ years supporting C-level or senior executives.
• Expert in Outlook or Google Calendar for complex scheduling.
• Experience booking international travel.
• Calm, organized and quick to reprioritize.
• Comfortable with confidential and sensitive information.

Preferred qualifications:

• Certified Administrative Professional (CAP)
• Notion, Asana or monday.
• Board meeting coordination experience.
• Experience supporting more than one executive at once.

The salary range for this role is $101,000-$122,000 per year. This range reflects base salary only.

Why work with us:

• 24 days paid time off.
• Wellness allowance.
• Flexible hours.
• Company laptop.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Agencies: please do not contact us about this role.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Midland Computer Services.