Executive Virtual Assistant

Small projects are welcome, including one-day workshops and short assessments. We take on a handful of clients at a time and stay with them through implementation. Founded in 1971, we now have 19 employees. We are adding headcount to this team, so this is a new seat.

Temp-to-hire through the first 90 days. The Executive Virtual Assistant supports the operations department with scheduling, document preparation, data entry and general office tasks. We are headquartered in Arlington and have been hiring remotely since 2020. We engage team members in Canada as full-time contractors. Most of our contractors have been with us for more than two years. Expect to work a schedule that overlaps with US Eastern business hours until about noon ET. Communication happens mostly in Slack and short video calls.

Day to day

• Book travel and reconcile expense reports in Concur.
• Enter data into the ERP or CRM and check it for accuracy.
• Take meeting notes and send out action items.
• Coordinate catering and logistics for meetings and trainings.
• Assist with special projects such as office moves or records cleanup.
• Track department budgets and invoices in a spreadsheet.
• Scan, file and organize documents in SharePoint.

What we're looking for

• Professional phone manner.
• Organized and able to handle several requests at once.
• Reliable attendance and punctuality.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.

Job Type: Contract

Pay: $47,000-$55,000/year

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Experience:

• Administrative Assistant: 5 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: Remote

Duration: 6 months. Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Mesakeep Partners.