Executive Virtual Assistant

About the role:

This is a new position created as the team has grown over the last year. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Remote position. Most of the team is in Madrid, but nobody is required to come in. Normal working hours, Monday to Friday. Clear written English is a must, as the team works across time zones.

Key responsibilities:

Coordinate quarterly board meetings, including decks, logistics and minutes. Book domestic and international travel with detailed itineraries. Serve as the go-between for executives and employees, customers and board members. Maintain confidential files and contact lists. Process expense reports in Concur or Expensify. Arrange personal appointments when needed. Screen calls and emails and handle what can be handled without the executive.

Minimum qualifications:

7+ years supporting C-level or senior executives. Expert in Outlook or Google Calendar for complex scheduling. Proficient in Word, Excel and PowerPoint.

Pay and benefits:

Private health insurance. Remote work allowance. Training budget. Flexible start and finish times. Life insurance. Meal vouchers.

About Madrid IT:

Certifications include ISO 27001 and SOC 2 Type II, and we hold partner status with Microsoft, Cisco and VMware. Enterprise clients outsource service desk, end-user support and data centre operations to us under multi-year contracts. After-hours on-call comes around every fourth week.

We look at every application, usually within a week.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Madrid IT S.L..