Executive Virtual Assistant

Overview

The previous person in this role moved to another team. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Reports to the CEO and works closely with the leadership team and board. We are headquartered in Jacksonville and have been hiring remotely since 2020. Contract role, full-time hours, paid in USD at the end of each month. You will need at least 4 hours of overlap with US Eastern time. A stable internet connection and a backup power option are required.

Essential duties and responsibilities

• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Screen calls and emails and handle what can be handled without the executive.
• Maintain confidential files and contact lists.
• Plan offsites and leadership events, including venues, catering and agendas.
• Draft correspondence and presentations in the executive's voice.

What we're looking for

• 5+ years supporting C-level or senior executives.
• Expert in Outlook or Google Calendar for complex scheduling.
• Comfortable with confidential and sensitive information.
• Strong writing and editing skills.

Nice to have

• Concur or Navan.
• Notion, Asana or monday.

Why work with us

• Monthly internet allowance.
• Company laptop.
• Annual rate review.

About Jacksonville Personnel

Our managed service programs handle contingent labour for large employers across multiple sites. Clients include Fortune 500 manufacturers, health systems and logistics companies.

We may close this posting early once we have enough applications.

Please submit your CV in English.

Duration: 3 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Jacksonville Personnel.