Executive Virtual Assistant

About the job

We are an independent day school with small classes, a college counseling office and a full athletics program. The Executive Virtual Assistant supports the Facilities department with scheduling, document preparation, data entry and general office tasks. Indianapolis Public Schools is looking for a reliable admin who can keep a department of 25 people organised. Our team is spread across 11 countries. Headquarters is in Indianapolis. You will join as an independent contractor on a long-term agreement. Payment is monthly in USD. Core hours are 9:00 AM to 1:00 PM US Eastern. Good written English matters here, since most updates are written.

The job includes: coordinate catering and logistics for meetings and trainings; track department budgets and invoices in a spreadsheet; order supplies and process purchase requests; enter data into the ERP or CRM and check it for accuracy; schedule meetings and manage calendars for the department manager and team.

What we're looking for:

5-7 years of administrative or clerical experience
High school diploma or GED
Professional phone manner

Schedule: Monday to Friday, 8:00 AM to 4:30 PM.

We offer paid in usd and flexible hours.

Please include your notice period and salary expectations.

Duration: 6 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Indianapolis Public Schools, LLC.