Executive Virtual Assistant

Product, engineering and support teams work out of offices in Lahore, Punjab and two nearshore delivery centers. More than 9,000 organizations use our HR and payroll suite, from regional hospitals to school districts. Code review is required on every pull request, and nobody merges their own changes.

The role

The role is new and comes from growth in our client base. Hazelvault is looking for a reliable admin who can keep a department of 25 people organized. This is a support role that calls for accuracy and follow-through more than anything else. Our headquarters is in Lahore, and about a third of the team works remotely from other countries. Employment is through our payroll partner in the US. Salary is paid monthly in USD. We use Slack, Notion and Google Meet. Cameras on for team calls.

Main duties

• Schedule meetings and manage calendars for the department manager and team
• Book travel and reconcile expense reports in Concur
• Assist with special projects such as office moves or records cleanup
• Coordinate catering and logistics for meetings and trainings
• Track department budgets and invoices in a spreadsheet
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Scan, file and organize documents in SharePoint

Minimum qualifications

• 5-7 years of administrative or clerical experience
• Professional phone manner
• Organized and able to handle several requests at once
• Reliable attendance and punctuality
• High school diploma or GED

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

Salary range: $31.50 - $34.50 an hour

Pay and benefits

• Home office setup budget
• 20 days paid time off
• Performance bonus
• Co-working space stipend
• Wellness allowance
• Annual learning budget
• Annual team retreat

We are an equal opportunity employer. If you need an accommodation during the application process, let us know.

New hires usually start two to three weeks after accepting an offer.

Applicants must be authorized to work in the U.S.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Hazelvault (Pvt.) Ltd..